Company certifications are renewed annually on January 1. At that time, the company listing of all agent and agency appointments in effect, a list of appointments canceled during the previous calendar year, and a statement for renewal fees due will be provided electronically on the Kansas Insurance Department Company Desktop.
- RENEWAL FEES, AS BILLED, MUST BE RECEIVED IN THIS OFFICE ON OR BEFORE MARCH 1. Payment should be remitted in the EXACT amount shown on the statement. The company’s canceled check will be verification that renewals were paid.
- The renewal list should be reviewed very carefully and any discrepancies reported. Appointments are arranged on the list in the following order:
- nonresident agencies with affiliated agents,
- resident agencies with affiliated agents,
- individual nonresident agents,
- individual resident agents.
- If it appears that an agent or agency appointment has been listed in error, send a request for review of the company's appointment records. The request should include the agent or agency name, the identification number, and an explanation regarding the error. We will advise you of our findings and will refund any renewal fee that was billed in error. (NOTE: When certifying an agency, all qualified agents in that agency will also be certified.)
- If it appears that an agent or agency appointment has been omitted from the list, the listing of cancellations should be reviewed to determine if a termination request was submitted and company records were not updated. If the appointment has not been canceled, please send an appointment form and a letter of explanation. Upon review of the company's records, we will process the renewal or return the appointment form and advise regarding our findings.
It is the company’s responsibility to review the renewal list for any agencies without affiliated agents. Unless the agency sells credit life only or is an auto rental agency only, there must be one or more agents under the agency listing who are certified for the lines of insurance being sold. If there are no qualified agents, the agency should be contacted so that they may license and/or submit an AG11 form to add an agent with the appropriate qualifications. If this is not possible, the agency appointment must be canceled. The agency cannot produce any Kansas business until a qualified agent is affiliated with the agency.